IEEE Std 1267:2019 pdf free download – IEEE Guide for Developmentof Specifications for TurnkeySubstation Projects
3.2 Contractor qualification and certification
lt is beneficial for the purchaser to understand the background and qualifications of the contractors biddingon the project. The purchaser may choose to request from the contractors their statement of qualifications andexpertise, financial capabilities, examples of similar projects, list of engineering andor contractors’ licenses,and resumes of key personnel. This may occur before or during the actual bidding process. Depending onthe specifics of the project, any or all of these may be reason to disqualify a contractor from the biddingprocess. Some reasons for disqualification may be due to the purchaser ‘s objective requirements; others maybe subjective due to the purchaser’s evaluation.
3.3 lmportance of detailed scope
Adetailed scope of work in a turnkey specification for a given project is important because a detailed scope canprovide a clear and complete definition of the project scope and requirements. While potentially a significantamount of up-front work to create, a detailed scope should help the contractors prepare their proposals andshould benefit the purchaser by limiting the following aspects of the project:
a) Risk: The more detailed and complete a turnkey specification is, the less chance there is for the purchaser and contractor to have differing understanding of key aspects of the project. Incompleteor missing information can lead to delays on responding to the request for proposal (RFP), disputesduring the execution phase that could result in project delays, or crrors in project execution. Typically,when aspects of a project are not clearly defined and sufficient detail cannot be provided throughclarifications in a request for information(RFI) process, bidding contractors will add contingencyin cost and schedule to cover the risk involved in the lack of clarity or definition in the scope. Thepurchaser should consider defining an RFI process for the contractors to request clarification oncertain portions of the scope and notify bidding contractors of all RFl responses that materially changethe requirements of the specification so that all proposals remain comparable.
b)Cost: As described above, contractors tend to add contingency to their proposal price when details or scope of responsibility on certain items are not well defined.This increases the initial project cost, aswell as opening the possibility of costly change orders during the design and execution phase. Sincecach responding contractor may interpret the RFPdifferently, differences in proposal price may not bea true representation of responses to the same assumed scope.
3.4.1.2 Detailed scope description
The RFP describes and provides details about the work contained in the contractor ‘s scope. It is also beneficialto provide information about work, which is involved in the overall project, but is not performed as part of theRFP’s scope.This allows the contractor to have knowledge of work performed by others,which may affecttheir work and the potential need for coordination with other contractors or equipment vendors.
3.4.1.3 Project schedule and milestones
Any known and required project milestone dates and schedules should be included in the RFP.Contractualmilestones should be differentiated from basclinc or target schedule dates. The purchaser may clect to applyliquidated damages to any particularly critical deadlines. The purchaser should include a schedule that is in aformat that is able to be viewed by the respondents. Schedule dates should include milestones important to thepurchaser and the success of the project; the contractor has responsibility for developing their own detailedexecution schedule.